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Payroll - Process, Procedure, Document Required, Fees, Eligibility, Duration

Payroll is the process of paying the employees of any company.  This process includes collecting the list of employees to be paid, calculating the employee’s pay, tracking the hours worked, recording the payroll expense, and distributing the salary on time. An organization can handle all parts of the payroll process in-house or can also outsource to a payroll processing company.

Payroll can be defined as the payment a company needs to pay to its employees for a definite period or on a given date. The payroll process is the list of the company’s employees who are entitled to get the payments along with other work benefits. This process is generally managed by the human resources or the accounting team of an organization. The payrolls for small-business can be done directly by the owner.

Key components of payroll

The main components of payroll are as follows:

Gross pay:  Also known as Gross Income, Gross Pay is the total earning that an employee gets before any deduction or taxes.  Gross Pay also includes other types of payments that an employee may have such as holiday pay, bonuses, vacation or sick pay, and any miscellaneous pay.

Deductions: Different voluntary deductions can be taken out of the gross pay of an employee. Some deductions are taken out before taxes and some are taken out after taxes.

Taxes: Different government levels require employers to withhold different types of income tax and payroll tax.

Wage garnishments: It is a process of collecting unpaid debts that need employers to withhold money from an employee’s salary and then send it directly to the creditor. Overdue debts that may result in wage garnishments include medical bills, credit card bills, federal student loans, child support and alimony, and tax levies.

Net pay: It is the total amount that an employee gets after all necessary and voluntary deductions are taken out.

Steps in the payroll process

There are 3 stages of payroll processing which are as follows:

Pre Payroll: This process includes various methods like payroll policies, collecting all the payroll inputs from the different departments, and authenticating those inputs.

Actual Payroll:  It is the next step in payroll processing. Actual Payroll means calculating all the data, generally through software, that offers you the total amount to be paid to each employee after all the required deductions.

Post payroll: It is the last step of payroll processing which includes adhering to the legal compliances by paying the concerned authorities like Employees' Provident Fund Organization, Income tax department, and Employees' State Insurance (ESI). It also includes payroll accounting, payout through cheque, cash, or bank transfers. The last step in this process is reporting that involves making accurate reports for further analysis and action.

Payroll - Get Expert Advice

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Payroll Frequently Asked Questions

Payroll processing includes different methods which are as follows: Manual payroll: It is the most common choice for many small business establishments. But this method can be time-consuming since you have to calculate everything manually, file your taxes and maintain track of records. It might not be the best lasting solution. Outsource payroll: This process allows you to outsource payroll to a bookkeeping firm or an accountant. Outsourcing payroll can free up some time for you to do other works. Also, paying someone to do payroll is beneficial since the accountants are experts in this area, there are chances of fewer errors. However, hiring an in-house accountant or outsourcing payroll can be a little expensive. Payroll software: In some cases, it is cheaper than outsourcing payroll or hiring an accountant. Plus, Payroll software can help you save time when processing payroll. The correct payroll service software will allow you to access and run payroll from anywhere. Payroll software helps in keeping digitized payroll records and automated recordkeeping and tax deductions. It provides automated wage calculations and payday alerts.

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Get Free Consultation on Payroll

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